FT+Orientation+WebXpress

HOME =WebXpress =

WebXpress is the web-based information system that provides a variety of online services to faculty. Instructors are able to access this system anywhere an internet connection is available. We encourage faculty to become familiar with WebXpress as soon as possible.

WebXpress can be accessed through the Quicklinks drop down box on [|www.stevenson.edu] .

Click on the //Log In// tab in the upper right portion of the WebXpress screen. The initial password provided will allow you to log in one time, and then WebXpress will require you to change your password. **Please complete the "Hint" field and, for future reference, be sure to make a note of the password you choose.**

You may have already logged into WebXpress using the password given. Once you logged in, you were prompted to change this password. If you do not remember your password, please call Tech Connection at 443-334-3000 and they will re-set your password for you. Once logged in, faculty can choose the //Faculty// or //Employees// option from the menu.

** -- It is required that faculty verify student attendance the first class meeting after the add/drop period ends each term. ** ** -- Final grades are due 48 hours after the final exam. There are no exceptions to this policy. Also, mid-term grades are critical for mid-term advising so that students can make an informed decision about withdrawing from a class so you MUST also enter mid-term grades. **
 * IMPORTANT WEBXPRESS REMINDERS:**

GRADES, CLASS ROSTERS, DEGREE AUDITS:
Choosing the FACULTY option provides you with the //WebXpress for Faculty Menu//, allowing you to view your class schedule and your class rosters, submit class attendance rosters for on-site classes, submit grades, refer students to the Early Alert system, etc.



Please contact the Registrar's Office at 443-334-2206 or 443-334-2207 if you need assistance at any time with grade entry. Final grades are due 48 hours after the final exam.

WEBXPRESS FOR FACULTY
//Advisee Information – Available to Full-Time Faculty Advisors Only // //Advisee Listing – Available to Full-Time Faculty Advisors Only //
 * Let’s take a closer look at the Faculty Information section on the Faculty Menu in WebXpress. Here is a brief explanation of what is available. **


 * <span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">Class Roster **<span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;"> – Select the term and section to view the class roster for your courses. The class roster is updated immediately as changes are processed. Once the roster is displayed you can click on the Student Name and the Student Profile will appear. This has student information including email address, mailing address, phone numbers, academic advisor, academic program, and more. The Rosters also allow you to directly email students. You may click the individual’s Email Address if you need to contact a student. If you need to email more than one at a time, you may click on the E-Mail These Students link at the top of the page. This will allow you to email either the entire class or more than one individual at a time. <span style="font-family: Verdana,Geneva,sans-serif; font-size: 10pt;">(See Class Rosters and Attendance section of this orientation.)


 * <span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">Grading **<span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">– Submit Mid-term and Final Grades. Specific information including due dates will sent via email each term.


 * <span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">Search for Sections **<span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;"> – Select a term and other search criteria to view course offerings. You can search for specific sections, courses numbers, meeting days and much more. To view all sections for a subject, limit your search to term and subject. Once the sections are displayed, double click on the section name and title to display more information such as the course description.

//<span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">My To Do List – Not available at this time //
 * <span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">My Class Schedule **<span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;"> – Select a term and section to view the section information for your courses including the meeting times, dates, and location.


 * <span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">Verify Student Attendance **<span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;"> – Select a term and section to verify student attendance each term. It is required that you verify student attendance the first class meeting after the add/drop period ends each term. You will simply indicate for each student enrolled in the section whether or not they have attended at least once or never attended and submit. Specific instructions are included in this packet and emailed each semester <span style="font-family: Verdana,Geneva,sans-serif; font-size: 10pt; line-height: 125%;">. <span style="font-family: Verdana,Geneva,sans-serif; font-size: 10pt;">(See Class Rosters and Attendance section of this orientation.)


 * <span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">Early Alert **<span style="font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;"> - Post an alert about any student for whom you have significant academic or personal concerns.

= = <span style="color: #0000ff; font-family: Verdana,Geneva,sans-serif; font-size: 120%;">Frequently Asked Questions = =

1. **How soon do I need to get into WebXpress?** Immediately as that is where you will get your class rosters, your class schedule with room locations, and perform attendance verification.

2. **Who do I call if I can’t get into WebXpress?** Tech Connection 443-334-3000 on the Greenspring Campus or 443-352-4700.

3. **After reading the instructions in this packet, I still can’t figure out how to enter information in WebXpress. What do I do?** Call our office at 443-334-2206 or 2207.

4. **When do I do my attendance verification in WebXpress?** Faculty should Verify Student Attendance on the first class meeting **__after the add/drop period ends.__** (To find each semester’s add/drop period dates, click on the enrollment calendar at [] and select the semester.) Remember you are indicating if you have seen each student at least once. We are trying to locate any student who is registered but has not attended any classes. <span style="font-family: Verdana,Geneva,sans-serif; font-size: 10pt;">Please see the Class Rosters and Attendance section of this orientation for more information.

5. **There are not enough chairs in my classroom. What do I do?** Call Erica Gryctz in our office at 443-334-2756. Please do not steal chairs from another room. Someone else did. That’s why you don’t have enough seats in your room.

6. **I’m a nice person and want to give my OK for one more student to take my class when it is closed. Can I do this?**Nope. Only the department chair can give permission for an over-ride. You can tell your chair that you are willing, but it is still up to the chair.

7. **Is it OK to use my personal email for students instead of my SU email?** Nope. Don’t do it. If you want to get your SU email forwarded to another account, please contact Tech Connection.

8. **How often should I check my school email account?** Every day. It makes everyone’s life much easier. When a student says that he has emailed his faculty and has not heard anything from them, the student is able to go in and see if the email has been opened. By the way, you can do the same thing regarding a student. You can see if they opened your email.

9. **What is Blackboard and should I consider using it in my class?** Blackboard is an online course management system. You can do easy things like post your syllabus, post a class announcement, and send a class email with a click of a button. If you want to get adventuresome, you can have discussion boards, administer quizzes, have them submit work through Blackboard, and best of all enter grades that will automatically compute final grades if you have set it up. Students can see their grades for work at any time after you entered them. It does away with “I didn’t know that I was failing the class.” Obviously I am a big fan of Blackboard. Many faculty in your department use Blackboard. Please ask your chair for the name of a good resource person to get you started using Blackboard.


 * NOTE: The online end-of-semester course evaluation system works in conjunction with Blackboard. This means that all course Blackboard sites must be turned on before the course evaluation period begins. If you do not turn on your Blackboard site, it will be automatically turned on before the course evaluation period.

10. **Do I have to take attendance in each class and why?** Yes, I know that they are “adults”, but we have federal financial aid regulations to follow. If a student just disappears and financial aid needs to do a financial aid calculation, the last date is critical. You also need to have that date when you enter a grade of “FX”.

11. **Why do I need to enter mid-term grades?** Because these grades are critical for mid-term advising so that students can make an informed decision about withdrawing from a class. Many students have given their parents access to Webxpress so that grades can be viewed. It does not reflect well on a faculty member who has not entered grades.

12. **Who will know if I don’t submit mid-term grades?** Your department chair, dean of your school, and the dean of all deans will know.

13. **I am concerned about a student for any number of reasons. What should I do**? Submit an Early Alert on WebXpress for this student. The office of Academic Support Services will contact the student and see what is happening.

14. **When are final grades due?** Final grades are due 48 hours after your final exam

<span style="color: black; font-family: 'Verdana','sans-serif'; font-size: 10pt; line-height: 125%;">Choosing the **//Employee//** option allows you to view payroll information (pay advices, paycheck detail, etc.). Both options allow you to change your password, submit a change of address, and update emergency contact information. To view your payroll information, select EMPLOYEES from the menu on the right side.



**NEXT:** Class Rosters and Attendance