Technology+Update+-+May+2010

Technology News
As the semester draws to a close, there are technology-related changes that are underway on both campuses. Here is an overview of what to expect.
 * In June: New Copiers. New Policies. **
 * // Equipment: // In mid- to late June, the University will install a new fleet of copiers that will feature wireless printing, increased access to color printing and scanning, the ability to print at specific locations, and finishing options such as three-hole punch and stapling. Printers will default to duplex printing (printing on both sides) to reduce paper usage.


 * // Roll-out: // The Office of Information Technology will notify departments in advance about installation. Expect a one-day downtime. Arrangements will be made for departments to print on nearby copiers where feasible.


 * // Cost tracking: // Faculty and staff will print under specific department account codes, using their SU One cards. During this 10-month pilot period, all printing costs will be tracked and monitored. Ultimately, each department will be allocated an annual amount for copying and printing.


 * // Rationale: // Like most colleges and universities nationwide, Stevenson has implemented charges to cover costs of leasing, maintenance, and purchasing toner and paper. Most universities that roll out a print management system realize a cost reduction between 35 percent and 80 percent. The process supports Stevenson’s green initiatives with a leading vendor in sustainable solutions, products such as an environmentally friendly wax-based toner, and significantly less packaging.


 * // Students: // Students will be able to add to their initial SU allotment of $15 in free printing each semester on their SUOne card.


 * Microsoft Outlook Introduced **
 * // E-mail Conversion: // All //stevenson.edu// Groupwise mail will convert to Microsoft Exchange Outlook beginning in April for staff, in June for faculty, and by August for students. All items and the folder structure of individual Groupwise mailboxes will be converted to Outlook for faculty and staff. Address book and calendar items will not be converted for students.


 * // Features: // Outlook allows enhanced e-mail capabilities for mobile devices, remote access to archived messages, and increased collaboration with other users. Outlook provides e-mail, calendar, address book, notes, RSS feed readers, and task management.

Look for information about training sessions in the //Daily Reminder//. Send an e-mail to helpdesk@stevenson.edu. Or, please contact the Office of Information Technology, at 443-334-3000 (Greenspring campus) or 443-352-4700 (Owings Mills campus).
 * Portal **
 * A team of staff and faculty are working on a campus portal with initial limited functionality that will be piloted during the fall semester for a limited number of users. The portal will be a centralized, online point for information now found on WebXpress, as well as timely campus news and updates.
 * Training and Information: **