Universitywide+Policy


 * Stevenson E-mail Usage and Distribution Policy **

This Universitywide e-mail usage and distribution policy is intended to establish the proper use of Stevenson’s e-mail resources by students, faculty, and staff. The University provides e-mail accounts to all students, full and part-time faculty members, and staff to be used as the official electronic communication tool for the University. It is expected that everyone who has an SU e-mail account will check it daily. Official University communications will only be sent to Stevenson University e-mail accounts.

The University maintains mass e-mail lists that can be used to distribute information to target groups. Distributing any e-mail announcement to these lists is strictly prohibited outside of the guidelines listed below. Inappropriate use of the mass e-mail lists is considered misuse of University resources and a violation of this policy.

** Stevenson **** University **** Mass E-mail Distribution Guidelines: ** Systems developed or technologies used to bypass these guidelines are also a violation of this policy. All students, faculty, and staff are expected to comply with this policy. Questions about the e-mail policy should be directed to the Marketing Manager, Internal Communications at 443-352-4483.
 * The Marketing & Public Relations ** ** Office ** is the primary source of all mass e-mail distribution to each of the group e-mail lists. All requests to distribute information to those lists should be sent to the Marketing & Public Relations Office to the attention of the Marketing Manager, Internal Communications. The following exceptions are allowed under this policy:
 * ** Office of Student Affairs ** – Authorized to distribute to the “Everyone on Student PO” list. The Dean of Students is responsible for sending out student related notices or other critical information to students. The Director and Assistant Director of Student Activities are responsible for sending out all information related to student and campus events and activities.
 * ** Registrar’s Office ** – Authorized to distribute to the “Everyone on Student PO”, “Faculty”, “Faculty Full-Time”, and “Faculty Part Time” e-mail lists. Designated representatives in the Registrar’s Office will send out all information to the students and faculty on a variety of important issues related to classes and class schedules.
 * ** Financial Aid Office ** – Authorized to distribute to the “Everyone on Student PO” list. Designated representatives in the Financial Aid office will distribute messages to the student group e-mail list related to student financial aid issues and scholarship opportunities.
 * ** Dean of Academic Affairs/Executive Committee of the Faculty Council ** – Authorized to distribute to all lists. The Dean of Academic Affairs and the Executive Committee of Faculty Council can communicate important information to all e-mail lists related to Faculty Council and Middle States re-accreditation. The Dean of Academic Affairs and the Executive Committee of Faculty Council can also communicate important news items and information updates to all Faculty lists.
 * ** Facilities ** – Authorized to distribute to all lists concerning facility emergencies.
 * ** The Office of Information Technology ** - Authorized to distribute to all lists information regarding outages (planned or unplanned) associated with campus technology.
 * ** Office of the President ** – Authorized to distribute to all lists.